Stoasys
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SMARTER WORKFLOWS FOR SMALL AND GROWING BUSINESSES

You run the business. We simplify and automate the systems behind it.

Stoasys helps companies without their own development teams reduce manual work, connect existing systems and use AI where it actually creates value.

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Based in Gothenburg, focused on businesses in Gothenburg and Vastra Gotaland, while working remotely across Sweden.

Services

Build a smarter operating model with the right technical foundation

We help smaller businesses remove operational friction through practical automation, connected systems, and clear workflows.

  • Workflow mapping

    We identify where time is lost in your operations and define a clear, practical improvement roadmap.

    Examples: manual order handling, copying between Excel and your CRM, recurring administration.

  • Integration across existing systems

    We connect your existing tools so information moves automatically between teams, systems, and process steps.

    Examples: CRM ↔ invoicing, web forms ↔ customer register, orders ↔ stock.

  • Automation of repetitive tasks

    Free up capacity by automating recurring administrative work with proper control and traceability.

    Examples: registering leads, creating documents, sending follow-up emails, updating the CRM.

  • Reporting and performance tracking

    We create live operational views so you can track status, deviations, and outcomes without manual reporting cycles.

    Examples: sales dashboard, KPI overview, weekly reports, deviation tracking.

  • Quality safeguards in workflows

    Add practical rules and validation points that reduce errors, improve data quality, and stabilize delivery.

    Examples: checking required customer details, duplicates in the CRM, incorrect order data.

  • Advisory and implementation

    From prioritization to rollout, we work closely with your team to ensure solutions are adopted in daily operations.

    Examples: choosing tools, automation between existing systems, pilot projects and rollout.

PRACTICAL EXAMPLES

How we can help

Concrete scenarios showing what our work can look like in practice – adapted to your systems and needs.

  • Stop entering the same information twice

    Information from web forms can be forwarded automatically to your CRM, customer register or other systems, so the same details do not have to be entered manually more than once.

    Web form → CRM → follow-up

  • Let your systems talk to each other

    Connect the systems you already use so information can move automatically between your CRM, order handling, stock and invoicing.

    CRM → order → invoicing

  • Automate recurring reporting

    Gather information from several systems and create reports or dashboards that update automatically, instead of someone manually compiling the same information every week.

    System data → compilation → dashboard

These examples illustrate possible types of solutions. The actual solution is adapted to your existing systems, workflows and needs.

More about Stoasys and me

A small team with a practical view of technology

More about Stoasys and me

My name is John and I run Stoasys in Gothenburg. I work with automation, system integration and practical AI solutions for smaller companies.

Stoasys is an automation consulting / system integration company with AI competence that contributes to reduced manual work processes and better collaboration between your previous systems. You collaborate with me throughout the entire process, from analysis to finished solution.

This means that you have direct contact with the person who analyzes your problem, creates your solution and is responsible for its implementation. If you have an idea, problem to solve or simply wonder if something can be automated, you are most welcome to start with email. The meeting can then be held if really necessary.

Contact me

BOOK A MEETING

Tell us what is slowing your workflow down

You don't need to know what solution you need. Tell us how you work today and what takes unnecessary time, and we'll explore what can be simplified or automated.

Clear process, low friction

You do not need a finished technical brief. Start with where work is getting stuck and we will help you identify a good first step.

Response time

We usually reply within one business day.

Contact and setup

  • The initial conversation is free of charge.
  • Online meetings across Sweden. In-person meetings can be arranged in the Gothenburg area.
  • Working languages: Swedish and English.

Book a free first conversation

Choose a time that suits you. The conversation is informal and focuses on how you work today and what could be improved.

Booking and live availability are handled through Cal.com.

By booking a time, we process your information in accordance with our Privacy Policy.

CONTACT

Have a question?

Have a question about Stoasys, our services or how we work? Send us a message and we'll get back to you as soon as we can.

Response time

We usually reply within one business day.

Location

Stoasys is based in Gothenburg, focused on businesses in Gothenburg and Vastra Gotaland, and also works with companies across Sweden.

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